Exporting Responses

Export your responses for analysis, backup, or integration.

Export Formats

Quick Export

Export All Responses

1. Go to Responses tab
2. Click Export button
3. Choose your format
4. Download the file

Export Filtered Responses

1. Apply your filters (date, status, etc.)
2. Click Export
3. Choose "Export Filtered"

CSV Export

Default Structure

Each row is a response. Columns include:

CSV Options

Multi-Select Handling

For checkbox questions, choose:

• Separate columns — One column per option
• Combined — Single column, comma-separated

Excel Export

Excel exports include:

• Summary sheet — Response statistics
• Responses sheet — All individual responses
• Charts sheet — Pre-built visualizations

Formatting

Excel exports include:

• Formatted headers
• Auto-sized columns
• Data types (dates, numbers)
• Conditional formatting

JSON Export

For developers and integrations:

{
  "form_id": "abc123",
  "form_title": "Customer Survey",
  "exported_at": "2024-01-15T10:30:00Z",
  "total_responses": 150,
  "responses": [
    {
      "id": "resp_001",
      "submitted_at": "2024-01-15T09:00:00Z",
      "completion_time": 120,
      "answers": {
        "question_1": "John Doe",
        "question_2": "john@example.com",
        "question_3": ["Option A", "Option C"],
        "question_4": 5
      },
      "metadata": {
        "ip": "192.168.1.1",
        "device": "desktop",
        "browser": "Chrome"
      },
      "hidden_fields": {
        "user_id": "123",
        "source": "email"
      }
    }
  ]
}

PDF Export

Generate formatted reports:

Individual Response PDF

Export a single response as a PDF document:

1. Open the response
2. Click Export PDF
3. Customize header/footer
4. Download

Summary Report PDF

Export aggregate data:

1. Click Export → PDF Report
2. Choose sections to include:
   • Summary statistics
   • Question breakdowns
   • Charts and graphs
3. Add custom branding

Scheduled Exports Pro

Automate regular exports:

1. Go to Settings → Exports
2. Click Schedule Export
3. Configure:

Cloud Storage Integration

Send exports directly to:

• Google Drive
• Dropbox
• OneDrive
• Amazon S3

API Export

Programmatically fetch responses:

curl -X GET "https://tyform.com/api/v1/forms/{form_id}/responses" \
  -H "Authorization: Bearer YOUR_API_KEY" \
  -H "Content-Type: application/json"

Pagination

# Get responses with pagination
curl "https://tyform.com/api/v1/forms/{form_id}/responses?page=1&per_page=100"

Filters via API

# Filter by date
curl "https://tyform.com/api/v1/forms/{form_id}/responses?since=2024-01-01&until=2024-01-31"

# Filter by status
curl "https://tyform.com/api/v1/forms/{form_id}/responses?status=completed"

Data Security

Sensitive Data

Consider before exporting:

• Personal information (names, emails)
• IP addresses
• Custom sensitive fields

Access Logs

All exports are logged:

• Who exported
• When exported
• What was included
• IP address

Best Practices

Regular Backups

• Schedule weekly exports
• Store in secure location
• Test restore process

Data Analysis Tips

1. Use pivot tables — Summarize large datasets
2. Create charts — Visualize trends
3. Cross-reference — Compare with other data sources
4. Segment — Analyze by user groups

GDPR Compliance

When exporting personal data:

• Document the purpose
• Limit access to exports
• Delete when no longer needed
• Honor deletion requests

Next Steps